BitF is seeking a few more Team Leads
February is here, and let us tell you, 2016 is off to a roarin’ good start!
The Production team’s been meeting for a few months already, and we’ve done some serious Associate Producer & Team Lead appointments in the past month.
As of this week, all 7 Production groups have secured their Associate Producer (Ass Prods), and our BitF Board Liaison has been appointed.
We have an ambitious 52 team lead roles to fill, and already have an impressive 33 in place!
Please read through this list! Do you see yourself in one of these roles? Can you think of a friend who might? Reach out to them and suggest it, they might just need that gentle nudge.
To apply, please fill out this form: BITF Leadership Interest Form.
If you have any questions, feel free to reach out to any of the Production team members and their Associate Producers. Current Org Chart is included below. You can also email us at: firstname.lastname@example.org
(Sections below include “Group name – Producer / Associate Producer”)
Systems Group – Benson / Ryan
- PM Software
Are you a tech guru who has experience using project management software? The BitF team is looking for an expert to help us with setting up, maintaining and troubleshooting a project management software system to make sure everything runs smoothly.
- Data Management
The BitF team is looking for someone to help with managing our data and documents. Are you an expert at Google Docs? Are you good at organizing stuff? Help us!
- Registration/Tickets Team members - Lead Arthur
We help out primarily ahead of the event with ticketing and communication around ticketing.Looking for people who are excellent communicators, problems solvers and pride themselves on their ability to stay on top of emails.
Anyone with technical knowhow is a bonus, but more important than that, is the ability to communicate clearly with everyone.
Flow Group – Joan / Elizabeth
- Onsite Placement Team Leads (2)
The Onsite Placement leads take what placement designs and brings it to life.
These Team Leads will actualize the vision of the placement map by laying out the city on the ground. These lead positions will manage a team of placers and site markers who will help theme camps, art, vendors, and citizens find and understand their placement. These positions require organized and team driven individuals who love a bit of pressure. Time commitment is minimal up until June and then ramps up to a continuous on-site presence during the event.
- Gate (3)
The Gate Team Leads are the Gate keepers of the burn!!
These Team leads will manage a team of gatekeepers who will be responsible to ensure intake of participants runs securely and smoothly. These positions require organized and team driven individuals who love a bit of pressure. Time commitment is minimal up until June and then ramps up to a continuous on-site presence during the event.
Safety Group – Frank/Claire / Andrew
- Sound Marshall
The Sound Marshall will understand & communicate the BitF sound policy & bylaw information. The Sound Marshall will lead a team of volunteers who will visit camps and dance areas to measure impact and discuss/request adjustments as needed. Pre-event commitment will be moderate: a few meetings, some correspondence & volunteer scheduling. At-event commitment will be moderate: a few hours nightly to coordinate volunteers & check in at amplified areas.
- Fire Safety
The Fire Safety Lead will contribute to drafting the BitF 2016 Fire Safety Plan, understand and communicate that plan, and be a point of contact for fire-related questions and concerns. The Fire Safety Lead will also act as liaison to the Effigy, Fire Performance, and any other fire-art teams to ensure that safety needs are met. Pre-event commitment will be moderate: a few meetings and some paperwork. At-event commitment should be minimal: largely on-call to check in with scheduled fire-related activities.
The Medics Liaison will assist in procuring a contract for the BitF onsite Medical Team, and be their be the point of contact at the event. Pre-event commitment should be minimal: a few meetings & some correspondence. At-event commitment should be minimal: occasional check-in with Medics to ensure their needs are met.
DPW Group – Jaia/Passport
- Site Prep
Site prep lead or co-leads will visit the Cheam Fishing Village for the weekend twice, both five weeks and then two weeks before the event. They will lead a team of volunteers to clear any hazards, lay vegetable oil (natural insect control)in low lying areas, and liaise with onsite Bobcat operators to identify areas that will need further clearing.
Setup Lead or co-leads are instrumental in ensuring that the basic infrastructure of our city gets built. It will mean planning an effective use of people and resources in the week before the event commences, and requires being available from the Monday before the event.
Teardown lead will coordinate a team of volunteers to help break down our city and organize and assemble BITF resources at several muster points for efficient loading by the Transport Team. The majority of this work will take place on Sunday, July 17th (the final day of the event). They will communicate their plan to DPW Production Lead Jaia Kydd and Associate Producer Patrick Crossman and coordinate with the Transport Lead.
Volunteer Group – Laura / Stephanie
- Volunteer Coordination Team
The Volunteer recruitment and coordination team for BitF is moving beyond recruitment and coordination to creating an overall team culture of inclusivity, support, appreciation, and commitment, that is also super organized and quick to get volunteers to their teams and sorted with shifts. We are looking for someone to join us on the Volunteer Coordination team to help in establishing best practice guidelines and work with the Associate Producer to ensure all Production Teams are comfortable using our volunteer coordination software and incorporating best practices into their relationships with their volunteer teams. If creating a thriving culture of volunteerism is something that gets you jazzed, come join us!
This role will require a commitment of a few hours a week in the months leading up to the event, you will need to be comfortable learning to use and help others with our volunteer coordination software.
- Volunteer BBQ
Want to plan the BBQ party that celebrates all the hard working people that make our community’s biggest regional event happen? You will be responsible for managing the budget, selecting a venue, arranging the menu and wrangling the chefs. Being organized and being able to manage a small group of people are a must, a minimal amount of time will be spent using our volunteer management software.
Curation Group – Andi / Hillary
- Art Placement
Responsible for recruiting and communicating with artists, collating all artist needs and assisting to create the placement map. This is a role for someone who is super organized and well connected in the community.
- Centre Camp
Responsible for creating a vision for Centre Camp and making it come to life. This is a role for someone who is creative, likes to build and might have a team of people who want to create a community meeting space.
The BITF 2016 Production Team
- Chairperson: Simon H
- Systems Group: Benson H & Ryan T
- Flow Group: Joan M & Elizabeth D
- Security Group: Frank & Claire R & Andrew M
- DPW Group: Jaia & Passport
- Volunteer Group: Laura Y & Stephanie M
- Info Group: squishelle & Luisa D
- Curation Group: Andi A & Hillary K